Job Description

Are you an organized, detail-oriented professional with a passion for supporting dynamic teams? A reputable organization is seeking an Office Administrator. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys a wide range of responsibilities.

Key Responsibilities:

• Oversee and execute all front office administrative tasks including reception, scanning, CRM updates, mailroom operations, and office supply management.
• Supervise office services staff including timecard approval, performance management, recruitment, and onboarding.
• Act as the primary liaison to building management for maintenance, security, and office services coordination.
• Set priorities and manage workflow to ensure efficiency and service excellence.
• Coordinate office moves, furniture installations, and workspace configurations.
• Manage all incoming/outgoing mail and ensure timely distribution.
• Handle print production and fulfillment requests, including presentation binding.
• Maintain kitchen and office supply inventory.
• Ensure company phone lists and directories are current and distributed.
• Oversee file storage systems both on-site and off-site.
• Build and maintain relationships with vendors and service providers.
• Serve as the key contact for office equipment including phones, printers, copiers, and fax machines.
• Provide backup support for Receptionist and Administrative Assistant as needed.

Qualifications:

• Education: High School Diploma or equivalent (required)
• Experience: Minimum of 2 years in office administration or coordination
• Strong customer service orientation with a positive, team-first attitude
• Ability to work independently and manage multiple tasks efficiently
• Excellent attention to detail and organizational skills
• Strong interpersonal and communication abilities
• Ability to remain effective in high-pressure or ambiguous situations

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