Job Description

Title: Administrative Executive Assistant

Opening: 1

Location: PENN 11, 11 Pennsylvania Plaza, New York, NY 10001

Cadence: 3 DAYS ONSITE

Contact Duration: 6 months with extensions

Hourly Rate: $29 - $33/hr

Interview Process: Recruiter Screen & Hiring Manager video interview

Assist in managing daily calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes Coordinating domestic and international travel arrangements and processing expense reports for your leader. Multi-task, prioritize, and implement a wide range of projects in a fast-paced environment, with attention to detail, accuracy and timelines. Plan, coordinate and execute internal events such as off-sites, team building events and organizational wide meetings (all hands, product launch, etc.), and building moves. Point of contact for the Facilities team to troubleshoot issues in the building and escort non-team members as needed. Coordinate domestic and international ordering and shipments. Manage space planning and seating/office requests for the teams, as well as team events. Order/stock office supplies and accessories for the team, initiate POs, and onboard new hires. Demonstrates an ability to anticipate needs and changes, then react with the best interest of the business in mind. Direct experience handling sensitive and confidential information with integrity, discretion and upmost secrecy. Extraordinary work ethic while balancing the needs of the team and business. Building partnerships with other admin team members, to develop consistent standards and best practices for the organization. Contribute to a positive, productive, and respectful work environment by demonstrating strong emotional intelligence, diplomacy, and communication skills.

Minimum Qualifications

• Proficient in calendar management to ensure smooth day-to-day events are in line with business priorities
• Excellent written and verbal communication, comfortable communicating with senior executives and their teams
• A forward-thinker who takes initiative, can successfully manage multiple requests and projects simultaneously, problem solving and constant drive for process improvement
• Very organized, has an exceptional response rate and flexibility to be available outside of business hours on occasion
• Exceptional ability to partner with others within the various engineering and administrative teams; strong collaborative and diplomatic skills
• Ability to be a teammate who can work in a collaborative environment with global teams in multiple time zones.

Preferred Qualifications

• Calm, confident and professional during high stress situations; attention to detail, accuracy, and timeliness are required
• Ability to thrive in a fast-paced, deadline driven environment while maintaining composure under pressure
• Ability to exercise good judgement when exposed to highly confidential information
• Efficient in hardware and software, especially Calendar, Mail, Keynote, Numbers, Pages is desired

Job Tags

Similar Jobs