Executive Assistant to Entrepreneur Job at C-SUITE ASSISTANTS, San Francisco, CA

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  • C-SUITE ASSISTANTS
  • San Francisco, CA

Job Description

A successful entrepreneur who has a real estate business and a new national venture is looking for an Executive Assistant. This is a new position. The role is hybrid: 4 days in office, 1 day remote. The culture values work/life balance. The principal is fast-moving and looking for an equally fast thinking assistant. The principal spends time in the Middle East, so there will be a shift in hours during those periods.

About the Job:

  • Monitor, and prioritize the CEO’s emails and draft responses
  • Maintain the busy calendar and add appointment to calendar based on incoming emails
  • Manage contacts
  • Liaise with bookkeeper, accountant and banking to keep accounting current
  • Circulate and file legal documents including NDA, employee contracts, agreements, and commission agreements
  • Take notes on zoom meetings and conference calls when needed
  • Manage deal flow in Compass.com, car.org and other real estate platforms
  • Make appts for the principal and obtain medical records when needed
  • Research
  • Be the point of contact for marketing initiatives
  • Handle confidential and sensitive information with discretion
  • Screen incoming phone calls delivering detailed, timely messages
  • Schedule meetings
  • Orchestrate all travel - hotels, rental cars, lodging, researching and finding value and solutions
  • complex travel arrangements including flights, cars, hotels, and other reservations
  • Make suggestions to improve processes
  • Process expense reports
  • Assist with personal scheduling and appointments.
  • Ad hoc projects as needed
  • Limited off-hour availability via text

About You:

  • Minimum of 4 years of experience in a related support position
  • BA/BS from a college or university
  • Experience using Google Suite (sheets, docs, gdrive), Notion, Slack, MacMail
  • Adept with Apple/Mac
  • Familiarity with Canva and DocuSign a plus
  • Able to work quickly and autonomously
  • Dynamic and proactive comfortable in a fast-paced environment
  • Polished, professional demeanor
  • Proactive go-getter; no task is too big or too small
  • Outstanding communication skills

Salary, will reimburse for individual health plan

Hours: 9-5 or 10-6

Job Tags

Work at office, Remote work, Shift work,

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