Job Description

Be the one who makes a difference!

At Vertex Education we are a team of high achievers, courageous leaders, and passionate believers in changing lives through education. As a purpose-led education services provider, our mission is destined to benefit many and yet it starts with just one person inspired to work together with us to make a memorable and meaningful difference for our clients, schools, students, and communities. Be the one who makes a difference—with us.

POSITION OVERVIEW:

The PEIMS Coordinator is responsible for managing the collection and reporting of the District’s Public Education Information Management System (PEIMS) data. This role will also assist in the collection and reporting of enrollment data and other duties with the support of campus registrars.

ESSENTIAL FUNCTIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• Prepare, verify, and manage extensive data to maintain accurate and suitable records.
• Manage the collection, incorporation, and formation of all data required for PEIMS submissions according to PEIMS Data Standards.
• Collaborate with the campus, business office, and Human Resources staff to collect, organize, and format PEIMS required data for submission in a timely manner.
• Provide accuracy of information through analysis of reports and verification of data.
• Ensure appropriate staff receives reports for analysis, verifications, and corrections.
• Prepare and submit through PowerSchool complete PEIMS data in TEA’s prescribed format to the Education Service Center (ESC) for processing.
• Validate data submitted to TEA and submit corrections in a timely manner.
• Ensure staff training and support for processing PEIMS data.
• Receive and distribute PEIMS-related information for ESC and TEA, including updates to PEIMS Data Standards, in a timely manner.
• Attend all regional PEIMS workshops and distribute information to appropriate staff.
• Abide by all policies established by federal, state law, and Commissioner’s Rules that apply to charter schools, and local charter policy.
• Gather, manage and maintain records and other documents required for audits.
• Monitor, verify, and report attendance at each campus to administrators and appropriate stakeholders.
• Support campus registrars with enrollment, data collection, and other duties pertinent to their roles to include attendance, contacting prospective families, etc.
• Provide training, coaching, and expertise to registrars and lead regular meetings with the registrar team to ensure expertise in TEA requirements and proper submission into PowerSchool.
• Provide assistance with school events such as Back to School Night, Meet the Teacher Night, etc.
• Write, review, update and maintain policy, procedure, and process documentation for accuracy and integrity and communicate policy changes and updates in a timely fashion to relevant stakeholders.

SUPERVISORY AND MANAGERIAL RESPONSIBILITY:

• N/A

KNOWLEDGE, SKILLS, & ABILITIES:

Education, Licensure, or Certification:

• Bachelor’s Degree or equivalent experience.

Work Experience or Related Experience:

• Three years minimum experience with PEIMS and state reporting. Strongly preferred previous experience with PowerSchool and SchoolMint systems.

Specialized Knowledge, Skills & Abilities:

• Ability to use the internet, Microsoft Word, Excel, PEIMS, and PowerSchool.
• Analytical Skills - Ability to use thinking and reasoning to solve a problem.
• Assertiveness - Ability to act in a self-confident manner to facilitate the completion of a work assignment or to defend a position or idea.
• Communication, Oral - Ability to communicate effectively with others using the spoken word in English and Spanish (preferred).
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Conceptual Thinking - Ability to think in terms of abstract ideas.
• Problem Solving - Ability to find a solution for or to deal proactively with work-related problems.
• Research Skills - Ability to design and conduct a systematic, objective, and critical investigation.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Self-Motivated - Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative.
• Customer Oriented - Ability to take care of the customers’ needs while following company procedures.
• Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.

BACKGROUND CHECKS:

• The incumbent in this position will be required to pass a criminal history background check.
• Must be able to obtain and hold a valid State Fingerprint Clearance Card, for the state in which one will work, at all times.

PHYSICAL AND TRAVEL REQUIREMENTS / WORK ENVIRONMENT:

• Travel between campuses is required from time to time.
• This position requires the need to lift objects (up to 25 pounds) on occasion.
• This position may require sitting for long periods at times, talking on the phone, standing, kneeling, stooping and long periods of concentration.
• Local and in-state travel required.

Be excited to be a part of our team and grow your career with us!​

Be the one who enables us to positively impact over 258,000 students across multiple states while driving our growth forward so we can enrich even more lives. Be the one who helps us achieve excellence for over 226 schools that we support with academics, finance, technology, human resources, communications, marketing, facilities, construction, and food services. Be the one who is a diverse thinker, a team player, a smart risk taker, an innovator, and a difference maker by encouraging others to climb higher and reach farther to further education.

• Be yourself surrounded by wonderful people who care about you, value your unique skills, and lift you up.
• Be supported in your work by caring leaders and team members who want you to succeed.
• Be empowered to make a difference and climb higher and reach farther to change lives through education.
• Be well in all aspects of your life from your physical, mental, and emotional wellbeing to your finances.
• Enjoy industry-leading pay, rewards, referral bonuses, with unlimited flexible paid time-off for performance.
• Be able to care for your health and your family with comprehensive medical, dental and vision benefits and invest in your future with 401(k) plans with a 6% employer match on your contributions.
• Enhance your growth and development with mentoring and money to take training classes.
• Thrive in a welcoming, supportive, and inclusive environment where we treat others with fairness and respect, celebrate diversity, and elevate equality and inclusion as an equal opportunity employer.

Be the one who makes a difference!

With an innovative mind, a hungry heart, and engaging spirit you can change lives through education. Be a part of Vertex Education and let’s make a difference together. Apply Today!

Job Tags

Similar Jobs