Job Description

Seeking a sharp, adaptable, and proactive Personal Assistant to support the owner of a fast-paced wellness and design-focused company. This role is ideal for someone who thrives in dynamic environments, is naturally organized, and can confidently keep up with shifting priorities and a packed schedule.

Responsibilities:

• Accompany the owner to meetings, site visits, and events; take detailed and actionable notes
• Manage the owner’s calendar—schedule appointments, resolve conflicts, and anticipate needs
• Handle phone and email correspondence professionally and efficiently
• Participate in brainstorming sessions and contribute ideas
• Prepare meeting summaries and track action items
• Assist with personal tasks and occasional errands
• Take photo & videos of the rooms, meetings, conferences, and booths for Social Media and Marketing Materials
• Coordinate with staff, clients, and vendors to ensure smooth daily operations

Required Skills:

• Strong communication, time management, and note-taking skills
• Ability to stay organized while juggling many tasks
• Comfortable in fast-paced, ever-changing environments
• Self-starter with good judgment and follow-through
• Familiar with Google Workspace (Gmail, Docs, Drive, Calendar)
• Comfortable using Trello to manage tasks and workflows
• Basic proficiency in Canva for visual content or presentations
• Licensed Driver: Valid driver’s license and comfort navigating NYC/Westchester areas. Experience driving cargo vans is a plus
• 🕒 Flexible Schedule: Willingness to work early mornings, evenings, or weekends as needed—especially to meet school-related deadlines
• Discreet, trustworthy, and dependable
• Previous assistant or project coordination experience is a plus

M-F, normal work hours, with some availability on evenings and weekend.

$60,000-$70,000/year

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